Task batching is the process of grouping activities in clusters, especially those that require a common skill or are of a similar nature. By doing so, you can conserve energy, maintain focus and establish better productivity habits. Tasks are typically also batched according to the amount of attention they demand.
The aim of task batching is to break the cycle of distraction. It’s so effective because it creates structure around wedges of time, allowing you to commit to one specific task without constant interruption. Task batching allows us to capitalize on the power of momentum; satisfying our biological drive to see tasks through to completion. Different tasks require a switch in thought process, so organizing by similarity allows you to concentrate and gives your brain a break from playing catch-up. It’s also important to resist doing multiple things at once.
Task Batching consists of following steps:
1. Create a to-do list: The list should that map your goals, making sure to break bigger projects into smaller tasks. This way, you will be able to see all your task-batching goals at one time.
2. Decide on a time frame: A time frame needs to be prepared for each task batch. This will help you to create a schedule, which in turn helps you to achieve the set goals
3. Group the similar tasks together: You can group by the area (i.e. all your health related tasks in one group, all work-related tasks in another). You can also group by the time needed (i.e. smaller, less-significant tasks like emailing and messaging in one batch, all big high-attention tasks in another)
4. Block your time and focus: Try to block your time in 30-60 minute intervals. You can only maintain focus for so long, and taking regular breaks can actually be more productive.
Following tips can be useful for achieving the most from Task Batching-
A. Question what you’re batching first
Before batching any tasks, ask yourself whether you actually need to do them in the first place. A lot of low-value tasks can actually be outsourced or delegated. Removing these from your workload frees up even more time for the important stuff.
B. Batch low-value work for low-energy parts of your day
Many of us experience a slump at some point during the day. Make it a habit to batch low-value work for these times. Likewise, schedule cognitively demanding deep work for when you feel most awake and focused.
C. Set a time limit to contain unruly tasks
Task batching is great for building momentum and getting into the flow, but you don’t want to get off track. It’s super important to set a time limit and stick to it so that unruly tasks don’t take up disproportionate amounts of your day.
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